Complete list of excel shortcuts…

Category
Shortcut Method (Alt. Method)
Explanation
Data EntryAn apostrophe at the beginning of a cell forces the format 'Text' and data is shown precisely as typed.
Data Entry&Can be used in formula to CONCATENATE without using the function. =A1&B1&C1 combines data from all 3 cells.
Data EntryALT+ENTERStarts a new line in the same cell.
Data EntryBACKSPACEDeletes one character to the left in the Formula Bar. Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point.
Data EntryCTRL+'Copies a formula from the cell above the active cell into the cell or the Formula Bar.
Data EntryCTRL+;Enters the current date.
Data EntryCTRL+CCopies the selected cells.
Data EntryCTRL+ENTERFills the selected cell range with the current entry.
Data EntryCTRL+" (aka CTRL+SHIFT+')Copies the value from the cell above the active cell into the cell or the Formula Bar.
Data EntryCTRL+: (aka CTRL+SHIFT+;)Enters the current time.
Data EntryCTRL+VInserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents.
Data EntryCTRL+XCuts the selected cells.
Data EntryCTRL+YRepeats the last command or action, if possible.
Data EntryCTRL+ZUses the Undo command to reverse the last command or to delete the last entry that you typed.
Data EntryCTRL+* (aka CTRL+SHIFT+8)Selects active data area (pivot table / range)
Data EntryDELETERemoves the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point.
Data EntryENTERCompletes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button).
Data EntryESCCancels an entry in the cell or Formula Bar. Closes an open menu or submenu, dialog box, or message window. It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again.
Data EntryF11Creates a chart of the data in the current range in a separate Chart sheet.
Data EntryF2Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.
Data EntryF9Calculates all worksheets in all open workbooks.
Data EntrySHIFT+ENTERCompletes a cell entry and selects the cell above.
FileCTRL+NCreates a new, blank workbook.
FileCTRL+ODisplays the Open dialog box to open or find a file.
FileCTRL+SSaves the active file with its current file name, location, and file format.
FileSHIFT+F11 (ALT+SHIFT+F1)Inserts a new worksheet.
FileCTRL+[DRAG SHEET]Copies the selected sheet.
FormatCTRL+B (CTRL+2)Applies or removes bold formatting.
FormatCTRL+I (CTRL+3)Applies or removes italic formatting.
FormatCTRL+U (CTRL+4)Applies or removes underlining.
MenuCTRL+1Displays the Format Cells dialog box.
MenuCTRL+F (SHIFT+F5)Displays the Find and Replace dialog box, with the Find tab selected.
MenuCTRL+F1Displays or hides the ribbon.
MenuCTRL+G (F5)Displays the Go To dialog box.
MenuCTRL+HDisplays the Find and Replace dialog box, with the Replace tab selected.
MenuF1Displays the Excel Help task pane.
MenuF12Displays the Save As dialog box.
MenuF5Displays the Go To dialog box.
MenuF7Displays the Spelling dialog box to check spelling in the active worksheet or selected range.
MenuSHIFT+F10Displays the shortcut menu for a selected item.
MenuSHIFT+F3Displays the Insert Function dialog box.
NavigationARROW KEYSMove one cell up, down, left, or right in a worksheet.
NavigationCTRL+ENDMoves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text.
NavigationCTRL+HOMEMoves to the beginning of a worksheet.
NavigationCTRL+PAGE DOWNMoves to the next sheet in a workbook.
NavigationCTRL+PAGE UPMoves to the previous sheet in a workbook.
NavigationENDEND turns End mode on. In End mode, you can then press an arrow key to move to the next nonblank cell in the same column or row as the active cell. If the cells are blank, pressing END followed by an arrow key moves to the last cell in the row or column. END also selects the last command on the menu when a menu or submenu is visible.
NavigationHOMEMoves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on. Selects the first command on the menu when a menu or submenu is visible.
NavigationPAGE DOWNMoves one screen down in a worksheet.
NavigationPAGE UPMoves one screen up in a worksheet.
NavigationSHIFT+TABMoves to the previous cell in a worksheet or the previous option in a dialog box.
NavigationTABMoves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box.
SelectCTRL+ASelects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet. When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box.
SelectCTRL+SHIFT+ENDExtends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, CTRL+SHIFT+END selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.
SelectCTRL+SHIFT+HOMEExtends the selection of cells to the beginning of the worksheet.
SelectCTRL+SHIFT+SPACEBARSelects the entire worksheet. If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the current region and its summary rows. Pressing CTRL+SHIFT+SPACEBAR a third time selects the entire worksheet.
SelectCTRL+SPACEBARSelects an entire column in a worksheet.
SelectSHIFT+ARROW KEYExtends the selection of cells by one cell.
SelectSHIFT+SPACEBARSelects an entire row in a worksheet.
Data EntryALT+F1Creates an embedded chart of the data in the current range.
Data EntryCTRL+DUses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
Data EntryCTRL+RUses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
Data EntryF4Repeats the last command or action, if possible.
Data EntrySHIFT+F9Calculates the active worksheet.
FileCTRL+PDisplays the Print dialog box. (xl2010 - Displays the Print tab in Microsoft Office Backstage view.)
FileCTRL+WCloses the selected workbook window.
FormatCTRL+`Alternates between displaying cell values and displaying formulas in the worksheet.
FormatCTRL+5Applies or removes strikethrough.
FormatCTRL+& (aka CTRL+SHIFT+7)Applies the outline border to the selected cells.
FormatCTRL+_ (aka CTRL+SHIFT+-)Removes the outline border from the selected cells.
MenuALT+F8Displays the Macro dialog box to create, run, edit, or delete a macro.
MenuCTRL+SHIFT+FOpens the Format Cells dialog box with the Font tab selected.
MenuCTRL+ALT+VDisplays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program.
MenuCTRL+Minus (-)Displays the Delete dialog box to delete the selected cells.
MenuCTRL+SHIFT+POpens the Format Cells dialog box with the Font tab selected.
MenuCTRL+SHIFT+Plus (+)Displays the Insert dialog box to insert blank cells.
MenuCTRL+TDisplays the Create Table dialog box.
MenuF3Displays the Paste Name dialog box. Available only if there are existing names in the workbook.
MenuSHIFT+F4Repeats the last Find action.
NavigationALT+PAGE DOWNMoves one screen to the right in a worksheet.
NavigationALT+PAGE UPMoves one screen to the left in a worksheet.
NavigationCTRL+ARROW KEYMoves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet.
SelectCTRL+SHIFT+ARROW KEYExtends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.
SelectALT+DOWN ARROWOpens a selected drop-down list.
ViewCTRL+0Hides the selected columns.
ViewCTRL+9Hides the selected rows.
ViewCTRL+SHIFT+(Unhides any hidden rows within the selection.
ViewCTRL+SHIFT+USwitches between expanding and collapsing of the formula bar.
Data EntryCTRL+ALT+F9Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
Data EntryCTRL+ALT+SHIFT+F9Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
Data EntryCTRL+SHIFT+AInserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.
Data EntryCTRL+SHIFT+ZUses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.
Data EntrySHIFT+F2Adds or edits a cell comment.
FileALT+F11Opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
FileALT+F4Closes Excel.
FileCTRL+F4Closes the selected workbook window.
FormatCTRL+SHIFT+!Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
FormatCTRL+SHIFT+#Applies the Date format with the day, month, and year.
FormatCTRL+SHIFT+$Applies the Currency format with two decimal places (negative numbers in parentheses).
FormatCTRL+SHIFT+%Applies the Percentage format with no decimal places.
FormatCTRL+SHIFT+@Applies the Time format with the hour and minute, and AM or PM.
FormatCTRL+SHIFT+^Applies the Scientific number format with two decimal places.
FormatCTRL+SHIFT+~Applies the General number format.
MenuALT+SHIFT+F10Displays the menu or message for an Error Checking button.
MenuALT+SPACEBARDisplays the Control menu for the Excel window.
MenuCTRL+F2Displays the print preview area on the Print tab in the Backstage view.
MenuCTRL+KDisplays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
MenuCTRL+LDisplays the Create Table dialog box.
MenuF10Turns key tips on or off. (Pressing ALT does the same thing.)
NavigationCTRL+F6Switches to the next workbook window when more than one workbook window is open.
NavigationCTRL+SHIFT+TABSwitches to the previous tab in a dialog box.
NavigationCTRL+TABSwitches to the next tab in dialog box.
NavigationF6Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the ribbon area.
NavigationSHIFT+F6Switches between the worksheet, Zoom controls, task pane, and ribbon.
SelectCTRL+SHIFT+OSelects all cells that contain comments.
SelectCTRL+SHIFT+PAGE DOWNSelects the current and next sheet in a workbook.
SelectCTRL+SHIFT+PAGE UPSelects the current and previous sheet in a workbook.
SelectF8Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.
SelectSHIFT+F8Enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.
ViewCTRL+6Alternates between hiding and displaying objects.
ViewCTRL+8Displays or hides the outline symbols.
ViewCTRL+F10Maximizes or restores the selected workbook window.
ViewCTRL+F5Restores the window size of the selected workbook window.
ViewCTRL+F7Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel.
ViewCTRL+F8Performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.
ViewCTRL+F9Minimizes a workbook window to an icon.

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One Response to Complete Excel Shortcuts with Explanations

  1. Jay Smith says:

    Wonderful write up.Thank you for sharing it.

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