Comparing feature availability in QuickBooks Online vs. Desktop

 

Feature List QuickBooks Online Plus QuickBooks Desktop Pro QuickBooks Desktop Premier/Accountant QuickBooks Enterprise Silver/Gold QuickBooks Enterprise Platinum/Accountant
Add/Edit Multiple Items in batch (with excel copy/paste) No Yes Yes Yes Yes
Change Item Prices in Bulk No No Yes Yes Yes
Credit Limit Warnings No No Yes Yes Yes
Default Classes based on Payee, Account, or Item No No No Yes Yes
Delayed Charges and Credits Yes No No No No
Disallow Sales to Overdue Customers No No No Yes Yes
Disallow user from entering beginning balances on new Items No No No Yes Yes
Group Items Yes Yes Yes Yes Yes
Inventory, Noninventory and Service Items Yes Yes Yes Yes Yes
Optimal for large data files with high volume No No No Yes Yes
Other Charges and Payment Items No Yes Yes Yes Yes
Unlimited Data Yes No, Limited to 14,500 items/names No, Limited to 14,500 items/names No Data limits, but corruption is common on large files No Data limits, but corruption is common on large files
Assembly Shortage Reports No** No No Yes Yes
Auto Markup/Margin adjusting sales price No** No No Yes Yes
Automatic PO creation No No No Yes Yes
Barcode Tracking No** No No No Yes
Current Availability (QTY on Hand vs. QTY on Sales Order / Pending Build) No** No Yes Yes Yes
Delivery Date Tracking on Transactions No Yes Yes Yes Yes
Disallow Negative Inventory No** No No Yes Yes
Drop Ship – Automatic Ship-to Address from SO to PO No No Yes Yes Yes
Editable Bill of Materials on Builds No No No Yes Yes
Enhanced Inventory Receiving (separate Item Receipt from Bill) No** No No Yes Yes
FIFO Valuation of Inventory Yes No, uses AVG Cost No, uses AVG Cost No, uses AVG Cost Inventory is Avg. Cost
FIFO with Platinum Subscription
Find and Select Items in forms No No No Yes Yes
Inventory Assembly / Bill of Materials No** No Yes Yes Yes
Inventory Center (Central screen for all inventory-related activities) No v Yes Yes Yes
Item Images on item list Yes No No Yes Yes
Lot Number or Serial Tracking No No No Yes Yes
Multiple Location/Bin Inventory Tracking No** No No No Yes
Multiple Shipping Addresses per customer No** Yes Yes Yes Yes
Multiple Units of Measure No** No Yes Yes Yes
Mobile App/Barcode Sales Order Fulfilment (Advanced Picking) No No No No Yes
Partial Receive PO’s and Vendor Backorders Yes, for Partial Receive, but no BO tracking Yes Yes Yes Yes
Pictures on Inventory Items for reference (but not includable within Invoices) Yes No No Yes Yes
Price Levels Yes Percentage only Percentage and Item Level Price Levels No Yes with Advanced Pricing
Purchase Orders Yes Yes Yes Yes Yes
Reorder Points Yes, Max Only Min only on Pro Min and Max Min and Max Min and Max
Sales Order Fulfillment Worksheet and Batch Picklist Print No** No Yes Yes Yes
Sales Orders dropship to PO workflow No** No Yes Yes Yes
Sales Orders with backorders No** No Yes Yes Yes
UPS/USPS/FEDEX Integration No** No Yes Yes Yes
Advanced Reporting No No No Yes Yes
Custom Detail Reports Limited Yes Yes Yes Yes
Custom Fields on Forms 3 on Header 5 on header + 7 on items/columns 5 on header + 7 on items/columns 10 on header + 15 on items/columns 10 on header + 15 on items/columns
Custom fields on Item and Name Lists No 5 and 7 5 and 7 15 15
Custom List Report Limited Yes Yes Yes Yes
Custom Summary Reports No Yes Yes Yes Yes
Customer/Vendor Types No Yes Yes Yes Yes
Filters on Custom Items No Yes Yes Yes Yes
Show Account or Item Descriptions on Reports No Yes Yes Yes Yes
Highly Customizable Forms Limited Highly Customizable Highly Customizable Highly Customizable Highly Customizable
Drop Down Custom Fields No No No Yes Yes
Mark Invoices or Credit Memos as Pending No, But see Delayed Charges and Delayed Credits Yes Yes Yes Yes
Multiple Sales Tax in transactions and Sales Tax grouping Reports No Yes Yes Yes Yes
Rep and Ship Via Tracking No Yes Yes Yes Yes
Show Cost + Markup in Forms No In estimates only In estimates only Yes Yes
Subtotal Columns in Transactions Amounts only Amounts Only Amounts Only Amounts, Qty, and custom fields Amounts, Qty, and custom fields
Copy/Paste Line Items in forms No Yes Yes Yes Yes

 

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