Complete list of QuickBooks shortcuts…

Category
Shortcut
Explanation
Editing QuickBooks Transactions and ListsCtrl+DelDelete the selected line in a transaction
Editing QuickBooks Transactions and ListsCtrl+InsInsert a blank detail line in a transaction
Editing QuickBooks Transactions and ListsCtrl+NCreate a new transaction or list item
Editing QuickBooks Transactions and ListsCtrl+DDelete the current transaction or list item. Please note that you cannot reverse this once done, usually
Editing QuickBooks Transactions and ListsCtrl+EEdit an item in an item list, or in a register
Editing QuickBooks Transactions and ListsCtrl+OIf you are looking at a check in the write checks window, or in the check register, use ctrl-O to copy the check. You can then use ctrl-V to create (paste) a copy of that check if you are in the check register
Editing QuickBooks Transactions and ListsF5Refresh List. You only see this if you are in multi-user mode, when you have a “list” open. This will force QuickBooks to go back to the database server and retrieve the latest copy of the list. If multiple users are editing the list this may be useful. Note that all lists that are open at the time should be refreshed.
QuickBooks Windows and ListsCtrl+WOpens the write check window to write a new check
QuickBooks Windows and ListsCtrl+QOpen a Quick Report for a list item when you have selected the item in the list
QuickBooks Windows and ListsCtrl+YOpen a transaction journal for a transaction, if you are viewing the transaction
QuickBooks Windows and ListsCtrl+JOpen the customer center
QuickBooks Windows and ListsCtrl+AOpen the Chart of Accounts
QuickBooks Windows and ListsCtrl+IOpen the create invoice window to create a new invoice
QuickBooks Windows and ListsCtrl+LOpen a list – if the cursor is in a field that has a dropdown list, such as selecting the item in an invoice detail line, this will open the list associated with that dropdown
QuickBooks Windows and ListsCtrl+UUse the list item if you have just used ctrl-L to open the list from a transaction. This is a very useful feature that many people aren’t familiar with. See a more detailed explanation in my article on Improved List Selection
QuickBooks Windows and ListsCtrl+RMost transactions have a register associated with them. This opens the register for the transaction you are looking at
QuickBooks Windows and ListsCtrl+GThis is an odd one I’m still figuring out. If you are in a registerfor an account, entering ctrl-G will take you to the register for the “transfer” account associated with the line you have selected
QuickBooks Windows and ListsCtrl+FOpens the find window for the list or transaction type you are working with. This is the old-style Find, not the new Searchfeature (F3)
QuickBooks Windows and ListsF1Opens the Help window
QuickBooks Windows and ListsF2Displays the Product Information window, which has a large amount of information that can be very helpful when diagnosing problems in QuickBooks (Ctrl-1 is an alternate)
QuickBooks Windows and ListsF3Starting with the 2011 version, this opens the newer Searchfeature (as opposed to the Find feature)
QuickBooks Windows and ListsF3If you have the Product Information window open (by pressingF2), pressing F3 here will open the tech help window. This provides a wide range of system and diagnostic information, as well as being a quick way to view (and possibly edit, if you are careful) a number of support and technical files that relate to QuickBooks operations (Ctrl-2 is an alternate)
QuickBooks Windows and ListsF4This opens the QuickBooks Technical Support Helper window
QuickBooks Windows and ListsCtrl+1This does the same as F2, opening the Product Informationwindow
QuickBooks Windows and ListsEscClose the current window
QuickBooks Windows and ListsCtrl+F4Close the current window (same as Esc)
QuickBooks Windows and ListsCtrl+F6Move to the next open window and make it active. NOTE that for some reason SOME windows don’t allow this, such as theAccountant Center (thank you Mary Longacre for pointing that out)
QuickBooks Windows and ListsCtrl+TabSame as Ctrl-F6, moves to the next open window
QuickBooks Windows and ListsCtrl+HOpen the Transaction history – if you have a transaction like an invoice, which has payments applied to it, the transaction history can be very useful
Maneuvering+(plus key) Increase a number in a form, such as a check number or invoice number
Maneuvering-(minus key) Decrease a number in a form, such as a check number or invoice number
ManeuveringAlt+SSave the current transaction
ManeuveringAlt+NSave the current transaction and go to the next
ManeuveringAlt+PGo to the previous transaction
ManeuveringTabGo to the next field
ManeuveringShift+TabGo to the prior field
ManeuveringUp ArrowGo to the previous line in a form
ManeuveringDown ArrowGo to the next line in a form
ManeuveringPage UpMove to a previous page in a form area or report
ManeuveringPage DownMove to the next page in a form area or report
ManeuveringCtrl+Page UpMove to the first item in a list or register
ManeuveringCtrl+Page DownMove to the last item in a list or register
ManeuveringEnterIf you are viewing a report this will “quick zoom” – open a register or detailed report. In other windows this will often select the highlighted button/operation
ManeuveringCtrl+EnterRecord (save) the current record. If you have several buttons at the bottom of a transaction window (like “Save & Close”, “Save & New”, “Clear” and so forth) then Ctrl-Enter will select the best “save” option available. Enter will select the button that is highlighted, which might not be the best “save” option
Opening/Closing QuickBooksCtrlStart QuickBooks without opening a file. This is useful if you are having problems with the last company file you were using – and you want to start with the Open or Restore Company window
Opening/Closing QuickBooksAltStart QuickBooks without all the windows. If you have your desktop set to remember what windows you have open, sometimes it takes a VERY long time to start QuickBooks. This option will start it without opening all the windows
Opening/Closing QuickBooksAlt+F4Close QuickBooks
Date Shortcuts+(plus key) Advance to the next day
Date Shortcuts-(minus key) Previous day
Date ShortcutsTToday
Date ShortcutsWFirst day of the Week
Date ShortcutsKLast day of the weeK
Date ShortcutsMFirst day of the Month
Date ShortcutsHLast day of the montH
Date ShortcutsYFirst day of the Year
Date ShortcutsRLast day of the yearR
Date Shortcuts[(left bracket) Same day in previous week
Date Shortcuts](right bracket) Same day in next week
Date Shortcuts;Same date last month
Date Shortcuts(apostrophe) Same date next month
Date ShortcutsAlt+down arrowOpens the calendar for date selection (the small date calendar, not the “Calendar” feature)
Memorized TransactionsCtrl+MMemorize the current transaction. This opens the memorize transaction window
Memorized TransactionsCtrl+TCreate a new transaction from a memorized transaction. This opens the memorized transaction list
Miscellaneous ShortcutsCtrl+PPrint
Miscellaneous ShortcutsCtrl+R+PIf you have been trying to register QuickBooks, and you have been given a “validation code”, you can easily get to the registration window where it asks you for this code without having to go through all the normal steps for registration. Open QuickBooks, select Help and then About QuickBooks.When the product splash screen shows, press Ctrl-R-P (hold the Ctrl key down then press R and P in succession). This opens the window that lets you enter your validation code
Standard Text EditingCtrl+ZUndo typing or changes made in field
Standard Text EditingCtrl+XCut (copy the selected text to the clipboard and remove it from the field).
Standard Text EditingCtrl+CCopy the selected text to the clipboard
Standard Text EditingCtrl+VPaste text from the clipboard to the field
Standard Text EditingDelDelete a character to the right
Standard Text EditingBackspaceDelete a character to the left
Standard Text EditingHomeGo to the first character in the field
Standard Text EditingEndGo to the last character in the field
Standard Text EditingCtrl+Right ArrowMove to the next word in a current text field
Standard Text EditingCtrl+Left ArrowMove to the previous word in a current text field

 

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